User Manual

1. Getting Started

1.1 Application Overview

UTS Vault Enterprise is an enterprise-grade security platform designed for professionals. The application includes the following main features:

• Password Manager: Unlimited password storage and management
• Password Generator: Cryptographically secure password generation
• File Encryption: Encrypt sensitive files with AES-256-GCM
• Password Sharing: Secure password sharing with other users
• Shared Vaults: Shared password vaults for team collaboration
• Organizations: Enterprise-level password management

2. Installation and Activation

2.1 Downloading the Application

1. Click the "Download Free Trial" button on the home page
2. Download the DMG file
3. Open the downloaded DMG file
4. Drag the UTS Vault Enterprise application to the Applications folder

2.2 First Launch

When you first open the application, you may see a macOS security warning:

1. Right-click on the application and select "Open"
2. Click "Open Anyway" in Security settings

2.3 License Activation

License activation is required to use the application with full features:

1. Click the "Activate License" button in the application
2. Enter the activation code sent to your email address after purchase
3. Click the "Activate" button

3. Password Manager

3.1 Saving Passwords

1. Go to the "Password Manager" tab on the main screen
2. Click the "Add Password" button
3. Enter the site name, username, and password
4. Optionally add notes
5. Click the "Save" button

3.2 Viewing Passwords

To view saved passwords:

1. Saved passwords are listed in the Password Manager tab
2. Click on a password to view its details
3. Click the "Show Password" button to view the password

3.3 Editing and Deleting Passwords

To update password information:

1. Select the password you want to update
2. Click the "Edit" button
3. Update the information
4. Click the "Save" button

3.4 Searching Passwords

You can quickly search among your saved passwords using the search bar. Search is performed in site names, usernames, and notes.

4. Password Generator

4.1 Generating Secure Passwords

1. Go to the "Password Generator" tab
2. Set the password length (default: 16 characters)
3. Select the character sets you want to use:
   • Uppercase letters (A-Z)
   • Lowercase letters (a-z)
   • Numbers (0-9)
   • Special characters (!@#$%^&*)
4. Click the "Generate Password" button
5. Copy the generated password or save it directly to the password manager

4.2 Generating Passphrases

You can use passphrase mode for human-readable passwords:

1. Enable the "Passphrase" option
2. Select the number of words (recommended: 4-6 words)
3. Click the "Generate" button

5. File Encryption and Timestamping

5.1 Encrypting Files

1. Go to the "Files" tab
2. Click the "Add File" button
3. Select the file you want to encrypt
4. The application automatically encrypts the file and deletes the original file for security

5.2 Creating Timestamps

To add a cryptographic timestamp to your encrypted file:

1. Select the encrypted file
2. Click the "Generate Proof" button
3. The application sends the file hash to the server and receives an Ed25519-signed timestamp

5.3 Decrypting Files

1. Select the encrypted file
2. Click the "Decrypt File" button
3. Select the location where the file will be saved

5.4 File Integrity Check

You can use the "Check Integrity" button to check if your encrypted file has been corrupted.

6. Password Sharing

UTS Vault Enterprise allows you to securely share passwords with other users. All sharing operations work on the zero-knowledge principle.

6.1 Initial Setup

Before using the password sharing feature:

1. Go to the "Password Sharing" tab
2. If you are not logged in, the application will ask you to log in with your Supabase account
3. If using for the first time, click the "Initialize Keys" button
4. The application will create an X25519 key pair for you

6.2 Sharing Passwords

1. Click the "Share Password" button in the "Shares" view
2. Select the password you want to share
3. Enter the recipient's email address
4. Optionally set an expiration date
5. Click the "Share" button

6.3 Viewing Shared Passwords

1. In the "Shares" view, you can see passwords shared with you
2. Click on a password to view its details
3. You can decrypt the password by clicking the "Decrypt" button

6.4 Revoking Shares

To stop sharing a password:

1. Find the relevant password in the shared passwords list
2. Click the "Revoke" button
3. Confirm

7. Shared Vaults

Shared vaults are designed for groups of users to work together. All passwords in the vault are encrypted with the vault key, and this key is provided to each member encrypted with their own public key.

7.1 Creating a Vault

1. Go to the "Vaults" view in the "Password Sharing" tab
2. Click the "Create Vault" button
3. Enter a name for the vault
4. Optionally link it to an organization
5. Click the "Create" button

7.2 Adding Vault Members

1. Select the relevant vault from the vault list
2. Click the "Add Member" button
3. Enter the member's email address
4. Click the "Add" button

7.3 Adding Vault Passwords

1. Click the "Add Password" button inside the vault
2. Enter the site name, username, password, and optional notes
3. Click the "Save" button

7.4 Viewing Vault Passwords

To view passwords in a vault:

1. Select the relevant vault from the vault list
2. Passwords in the vault are automatically listed
3. Click on a password to view its details
4. You can decrypt the password by clicking the "Decrypt" button

7.5 Rotating Vault Keys

To rotate the vault key for security purposes:

1. Go to vault settings
2. Click the "Rotate Key" button
3. Confirm
4. The application will create a new key and distribute it to all existing members

8. Organizations

The organization feature is designed for enterprise users. Organizations allow you to group members and manage shared resources.

8.1 Creating an Organization

1. Go to the "Organizations" view in the "Password Sharing" tab
2. Click the "Create Organization" button
3. Enter a name for the organization
4. Click the "Create" button

8.2 Adding Organization Members

1. Select the relevant organization from the organization list
2. Click the "Add Member" button
3. Enter the member's email address
4. Click the "Add" button

8.3 Organization Vaults

Organization members can create and manage organization-linked vaults:

1. When creating a vault, enable the "Link to Organization" option
2. Select the relevant organization
3. This vault will only be accessible by organization members

8.4 Organization Passwords

You can add organization-level passwords:

1. Click the "Add Organization Password" button in the organization view
2. Enter the password information
3. This password will be accessible to all organization members

8.5 Member Management

Organization administrators can manage members:

• Add and remove members
• Change member roles
• View member activities

9. Security and Privacy

9.1 Zero-Knowledge Architecture

UTS Vault Enterprise uses a zero-knowledge architecture:

• All encryption operations are performed locally on your device
• Your master password is never sent to servers
• Servers only store encrypted data
• Decryption operations only occur on your device

9.2 Cryptographic Algorithms

9.3 Key Management

The application manages your keys securely:

• Private keys are stored encrypted on your device
• Keys are protected using macOS Keychain
• Biometric authentication (Touch ID) is supported

9.4 Privacy Settings

You can manage privacy options from the application settings:

• Timestamp creation settings
• Privacy guarantees information
• Security logs

10. Troubleshooting

10.1 Application Won't Open

If you see a macOS security warning:

1. Right-click on the application
2. Select "Open"
3. Click "Open Anyway" in System Preferences > Security & Privacy

10.2 Password Sharing Not Working

If you're experiencing issues with the password sharing feature:

• Make sure you're logged in with your Supabase account
• Check that your keys are initialized
• Check your internet connection
• Make sure the recipient is also a UTS Vault Enterprise user

10.3 File Decryption Error

If you're getting errors while decrypting files:

• Make sure the file hasn't been corrupted
• Check file integrity
• Make sure you have sufficient disk space

10.4 License Activation Issues

If license activation is failing:

• Check your internet connection
• Make sure the activation code is entered correctly
• Make sure your email address matches the one used in the purchase
• Contact the support team: support@kaanuluer.com

10.5 Getting Support

If you need additional help:

• Email: support@kaanuluer.com
• The support team typically responds within 24 hours
• Include screenshots when describing your issue